job descriptions

Please forward résumés and cover letters to Human Resources.


Contract Compliance Specialist

Job #1CC091010

M3 Federal Contract Practice Group, LLC is seeking a part to full-time Government Contract Compliance Specialist at our corporate headquarters in Endicott, NY to support the Government compliance initiatives of M3 Federal’s clients.

Job Overview:
A contract compliance specialist reviews and analysis a company for compliance, advises company on proper procedures to prevent operating losses resulting from nonconformity to rules and regulation and ensures that companies adhere to industry practices and government stipulations when performing on their contracts.

Job Responsibilities:
M3’s Contract Compliance Specialist will support M3 Federal’s business customers by providing GAP assessments of their current processes and procedures against Government regulations and compliance practices. The Contract Compliance Specialist will assist our business customers in the development of policies and procedures and best practices to bring the client into conformance with both Government and individual contract specification. M3’s Compliance Specialist will review the contract specifications and review and analyze contracts and related documents of our business customers to determine and ensure our customers compliance with contract requirements. This position requires extensive interaction with M3 customers and reports to the President and the COO.

Essential Functions:

  1. Reads and analyzes moderately complex contracts;
  2. Prepares detailed, written reports on deficient compliance areas and recommends corrective actions;
  3. Prepares directive letters to customers regarding contract compliance; Interprets contract requirements to customer’s management and department staff;
  4. Conducts on-site reviews;
  5. Recommends compliance changes based on observable needs;
  6. Analyzes contracts to determine requirements and develops a list of items to be checked to ensure compliance;

Knowledge of:

  • General Government contracting methods and procedures
  • Federal Acquisition Regulations (FAR) and DFAR
  • Cost accounting Standards (CAS) and Government accounting rules and regulations

Ability to:

  1. Produce written documents in the English language with clearly-organized thoughts with proper sentence  construction, punctuation, and grammar.
  2. Comprehend and make inferences from written material.
  3. Review customer documents and interview customer department heads to determine compliance with contract requirements and contract specifications.
  4. Communicate orally in the English language with M3 Federal’s business customers using a telephone or in a one-to-one or group setting.
  5. Specify corrective methods to resolve compliance problems both orally and in writing.
  6. Work cooperatively with others.
  7. Review or check the work product of others to insure conformance to standards.

Additional Requirements:

  • Position will require the performance of other essential or marginal functions.
  • Position will require the performance of all the duties necessary to carry out
  • and successfully complete each of M3’s customer needs from start to finish.
  • Must take initiative and possess excellent interpersonal skills.
  • Must be a take charge leader in ensuring M3‘s customer’s needs are fulfilled.
  • Ability to represent M3 in a professional manner with tact and diplomacy.

Required Qualifications:

  • A Bachelors degree in business management, marketing, administration, or closely related field.
  • Experience with the federal procurement process, government contracts, and contracting rules and regulations.
  • Four years of progressively responsible professional business  development experience.
  • Experience preparing written technical proposals and management documents
  • Extensive and complete working knowledge and experience using Microsoft Office Suite (Word, Power Point, Excel, Outlook) , Fedbizopps, and government web applications.
  • Must be able to travel (50%+) to job locations by commercial airline
  • Although unusual, must be able to perform work at job locations other than the corporate office for short periods of time.

Government Contract Accounting Analyst/Auditor

Job #3CA091010

M3 Federal Contract Practice Group, LLC is seeking a part to full-time Government Contract Accounting Professional at our corporate headquarters in Endicott, NY to work closely with the finance teams of both M3 Federal and our clients.

Job Responsibilities:

  • M3’s Government Contracts Accounting Analyst will work with the finance teams of our clients to ensure compliance of proposals and contract performance with Government procurement regulations and Cost Accounting Standards (CAS).
  • Analyze data, understand and assess complex contract audit issues and make recommendations.
  • Analyze and develop company policies and procedures to ensure Government accounting compliance and CAS compliance, support and participate in the cost proposal process
  • Participate in the review of competitive price proposals
  • Serve as a liaison between the Defense Contract Audit Agency and our clients and support the review of our clients accounting system audits.

This position requires extensive interaction with M3 clients and reports to the President and the COO.

Required Qualifications:

  • A degree in accounting and/or finance
  • Knowledge of generally accepted Government Auditing Standards, Federal Acquisition Regulations, Cost Accounting Standards and DCAA accounting and auditing practices.
  • Prior Government contract, FAR and DCAA accounting and audit experience.
  • Experience preparing written cost proposals and management documents
  • Working knowledge of Microsoft Office Suite, with a strong working knowledge of Microsoft Excel, QuickBooks and other widely used accounting software applications.
  • Must be able to travel (70%+) to job locations by commercial airline
  • Although unusual, must be able to perform work at job locations other than the corporate office for extended periods of time.

Required Competencies:

  • Strong financial, contractual, and technical background
  • Excellent initiative and interpersonal skills
  • Must be a take charge leader in developing prospective opportunities.
  • Ability to represent M3 Federal in a professional manner with tact and diplomacy

Government  Proposal Coordinator

Job #3PC52729

The Proposal Coordinator is responsible for coordinating all elements of the proposal process for strategic and complex opportunities. The individual in this position ensures that various elements of proposals requiring high-quality, compliant and on-time delivery are suitably prepared for final production and submission.

Job Duties and Responsibilities:

  • Develop, modify, and maintain proposal document and presentation styles and templates using Microsoft Word, Excel, and PowerPoint
  • Work closely with authors to incorporate text and graphics into master proposal document template(s)
  • Manage the document – text and graphics flow during the proposal process
  • Proofread and copyedit proposal drafts and final copy, using specified conventions and formats
  • Coordinate interim and final document assembly and production
  • Understand and maintain the department the collaborative environment for proposal development
  • Establish and maintain version control, file access and electronic file archival for all proposal artifacts
  • Schedule proposal and business development team meetings, including logistics
  • Work with the Proposal Manager to create team schedules for the various phases of the process
  • Coordinate and prepare materials for kickoff and proposal reviews
  • Develop, modify, and maintain proposal document and presentation styles and templates using Microsoft Word and PowerPoint
  • Prepare graphics and presentations to support business development and marketing initiatives
  • Work with printers, scanners, and fax machines
  • Assist with in reproduction, binding, and quality assurance of proposal documents
  • Archiving proposal materials upon submission of the bids
  • Maintain and update proposal documentation in support of post-proposal negotiations

Required Qualifications:

  • A strong understanding of the proposal process, document formatting and assembly, and desktop publishing
  • Strong organizational skills and attention to detail
  • Advanced skills using Microsoft Word, PowerPoint, and Outlook
  • Excellent interpersonal and communication skills including the ability to effectively interact with Project Managers, Task Leaders, and Senior Management
  • Ability to prioritize and simultaneously handle a variety of projects and assignments with different team leaders
  • Task-oriented outlook, ability to accomplish tasks both collaboratively and autonomously
  • Flexibility to adapt to rapidly changing priorities
  • Strong writing, copyediting, and organizational skills
  • Excellent attention to detail
  • Advanced experience using MS Word, MS PowerPoint, MS Excel, MS Project and Outlook
  • Must be able to work flexible hours and overtime as needed

Additional Desirable Skills and Knowledge:

  • Excellent graphic, presentation development, and word processing skills
  • Proficiency with industry standard proposal management processes and tools
  • Experience with Federal Government proposals
  • Proposal Management experience or demonstrated capability to manage small proposals
  • Excellent editing, analytical, and problem-solving skills
  • Strong time and project-management skills

Senior Government Business Development Lead

Job #5BD080409

M3 Federal Contract Practice Group, LLC is seeking a part to full-time Government Business Development Associate at our
corporate headquarters in Endicott, NY to support the business development initiatives of both M3 Federal and our clients.

Job Responsibilities:

M3’s Government Business Development and Contracts Associate will support the overall program to:

  • Develop and procure new business and develop long range plans and strategies for M3 and our business customers.
  • Identify decision makers in U.S. and non-U.S. military entities, and the DoD and act as a liaison in order to develop and execute strategies for opportunities with in the federal sector for our clients.
  • Develop partnering opportunities with prime contractors, subcontractors and teaming partners.
  • Develop and optimize marketing programs that align strategically with our customer’s business goals and targets.
  • Clarify and qualify opportunities; develop proposals and make formal presentations to clients.

This position requires extensive interaction with M3 clients and reports to the President and the COO.

Required Qualifications:

  • A Bachelor's degree in business management, marketing, administration, or closely related field.
  • Experience with the federal procurement process, government contracts, and contracting rules and regulations.
  • Four years of progressively responsible professional business development experience.
  • Experience preparing written technical proposals and management documents.
  • Working knowledge of Microsoft Office Suite, Fedbizopps, and government web applications.
  • Must be able to travel (50%+) to job locations by commercial airline.
  • Although unusual, must be able to perform work at job locations other than the corporate office for extended periods
    of time.

Required Competencies:

  • Strong financial, contractual, and technical background.
  • Excellent initiative and interpersonal skills.
  • Must be a take charge leader in developing prospective opportunities.
  • Ability to represent M3 Federal in a professional manner with tact and diplomacy.

Senior Contract Manager

Job #CM080409

M3 Federal Contract Practice Group, LLC is seeking a part to full-time Senior Government Contract Manager at our corporate headquarters in Endicott, NY.

Job Responsibilities:

  • Conduct proposal preparation
  • Negotiate contracts
  • Contract administration and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with legal requirements and customer specifications
  • Examine estimates of material, equipment services, production costs, performance requirements and delivery schedules to ensure accuracy and completeness
  • Prepare bids
  • Process specifications
  • Prepare progress reports
  • Advise management of contractual rights and obligations
  • Compile and analyze data and maintains historical information

This position requires extensive interaction with M3 clients and reports to the President and the COO.

Required Qualifications:

  • A Bachelors degree in contracts, business management, administration, or closely related field.
  • Seven (7) years of experience with the federal procurement process, government contracts, and contracting rules and regulations
  • Must possess extensive knowledge of FAR/DFAR procurement regulations and ITAR regulations and the ability to work well as a member of a team
  • Experience preparing written technical proposals and management documents
  • Extensive knowledge of Microsoft Office Suite, Fedbizopps, and government web applications
  • Must be able to travel

Required Competencies:

  • The ability to effectively multi-task and work with management and M3 Federal’s client base
  • The selected candidate should be familiar with various types of government and commercial contractual arrangements in a sole-source and competitive procurement. These include Cost-Share, Time and Materials, CPFF, CPAF, CPIF, FPAF, FPIF, and FFP contract types
  • Familiarity with Licensing Agreements, Teaming Agreements, Proprietary Information Agreements, MOUs, MOA's, TAAs and intellectual property terms is required
  • Strong financial, contractual, and technical background
  • Excellent initiative and interpersonal skills
  • Must be a take charge leader in developing prospective opportunities
  • Ability to represent M3 Federal in a professional manner with tact and diplomacy

Government Business Development Coordinator

Job #3BDC52729

M3 Federal Contract Practice Group, LLC is seeking a part to full-time Government Business Development Coordinator at our corporate headquarters in Endicott, NY to support the business development and consulting initiatives of both M3 Federal and our clients.

Job Responsibilities:
M3’s Government Business Development Coordinator will support overall programs and business development activities for M3 clients. These activities will include:

  • Develop new business leads for M3 and our business customers using internet tools and designated search methods.
  • Develop and communicate specific business development targets for M3 and our clients.
  • Update and maintain lead tracking databases for M3 and our clients.
  • Develop and optimize marketing programs that align strategically with our customer’s business goals and targets.
  • Participate in teleconferences with clients to discuss business development activities and develop meeting minutes and action items.
  • Define business processes and procedures for our clients
  • Assist with the coordination and preparation of M3 educational seminars.

This position requires moderate interaction with M3 clients and reports to the Director of Business Development, the
President and COO.

Required Qualifications:

  • A degree in business management, marketing, business administration, or closely related field.
  • Experience with the federal procurement process, government contracts, and contracting rules and regulations.
  • Working knowledge of Microsoft Office Suite, Fedbizopps, and government web applications.
  • Must be able to travel (10%+) to job locations by vehicle and/or commercial airline.
  • Although unusual, must be able to perform work at job locations other than the corporate office for extended periods of time.

Required Competencies:

  • Strong business development skills
  • Strong communication skills, both written and verbal
  • Excellent initiative and interpersonal skills.
  • Ability to develop strong working relationships with our clients
  • Working knowledge of business level processes and procedures
  • Ability to represent M3 Federal in a professional manner with tact and diplomacy.

Entry Level Financial Analyst

Job #3EFA05926

M3 Federal Contract Practice Group, LLC is seeking a career oriented, part to full-time Entry Level Financial Analyst at our corporate headquarters in Endicott, NY and our Elmira, NY location. This position is ideal for those who possess a background
in business, finance, and have the desire to learn and advance.

Job Responsibilities:

M3’s Financial Analyst will support the overall programs and clients under the direction of a Program Lead. Duties will cover all facets of business management; policy and procedure development, cost management, and performance measurement. This
position requires extensive interaction with M3 clients and reports to the President, COO, and Program Lead.

Required Qualifications:

  • Minimum of an Associates Degree in business administration, accounting and/or finance, prefer a BS/BA.
  • Must have excellent Microsoft Excel skills and working knowledge of Microsoft Word, PowerPoint, and Project. Plus QuickBooks and other widely used accounting software applications.
  • Experience with SAP a plus.
  • One to five years of progressively responsible professional experience in Finance/Accounting field.
  • Knowledge of the federal procurement process, government contracts and contracting rules and regulations.
  • Must be able to travel (3 days a week) to client location (Elmira, NY) by vehicle.
  • Must be able to perform work at job location (Elmira, NY) other than the corporate office for short periods of time.

Required Competencies:

  • Strong financial, contractual, and technical background.
  • Excellent initiative and interpersonal skills.
  • Strong analytical skills, work ethic, problem solving ability and over-all positive attitude.
  • Effective oral and written communication skills.
  • Strong computer knowledge and skills, including in-depth knowledge of spreadsheet, database, and word processing.
  • Strong organizational skills with the ability to multi-task while under pressure.
  • Ability to represent M3 Federal in a professional manner with tact and diplomacy.

Export Control Specialist

Conduct examination of products; verify classification and proper assignment of the product EAR category. Work with program engineers to understand, classify and determine EAR and ITAR eligibility for products and technology including third party
products. Research government listings, denied parties list and prepare file copies of the research documentation for all sales transactions related to the company business; screening of customers and potential customers. Obtain technical information. Ensure export control policy requirements are met. Develop export compliance procedures and work instructions. Administer
development of policies, procedures, training and periodic audits in the export compliance program. Implement new export control policies and procedures with company personnel.


Training Specialist

Identify training requirements and obtain or develop training programs for platforms, systems, subsystems or items and perform training. Develop training materials or training aids. Use electronic training applications such as video conferencing and computer-based training to enhance the effectiveness of training. Conduct training to ensure proper operation, repair, maintenance, and testing platforms, systems, subsystems or items.


Please forward résumés and cover letters to Human Resources.